When starting a business, you will learn that looking professional is more important than you think. Getting a business mail address for your limited liability company LLC is crucial for drawing this professional image for your business.
Over 627,000 new small businesses are popping up every year! Unfortunately, these businesses don’t always have a physical office. Many business owners start at homes and garages, so you need a virtual business address like your physical street address.
Starting a business from your home is a great idea, but you probably still need a business address, and this is what we will discuss here.
Table of Contents
Why do you need a business address for an LLC company?
Your business address tells your customers, vendors, and clients where you are so that the business owner can use it in things like:
- Communicating with your customers via mail.
- Receiving your business mail.
- Filing for legal papers like your licenses, permits, contracts, etc.
- Getting listed on Google and other search engines as a business appear in searches made by people in your area.
- Receive mail from your clients and customers.
- Opening bank accounts for your business.
- Registering a business domain name.
- Opening Accounts with your vendors and suppliers.
- Accountants and attorneys wouldn’t recommend using your home address when you need a business address for LLC purposes.
Can I use my home address for LLC?
Good question. And the answer is yes, youcan, but you shouldn’t.
There are some positives to having your home and office address be the same. First, you already have it, so it’sfree.
You don’t need to buy a service or anything. For example, there are no fees for using your home address as your business address.
Your home is where you live, so there is no need to go to work every day. Instead, you can wake up and go to work in your pajamas.
So, it’s a good idea then. But, no, and this should be your absolute last resort.
Using your residential address for your business might seem like a good idea, but if you think about it, it’s not. This is a mistake, so many new businesses do, and it’s costly.
The first and most important reason is;privacy.
Most small business owners agree that putting your home address online and documents is not good for obvious privacy concerns.
There are also safety concerns, and you don’t want some angry customers yelling at you at your home with your kids upstairs, eavesdropping on the whole situation, do you? Exactly.
Banks, merchant services, and vendors are generally unwilling to accept a residential address as the business address of your LLC company.
Some states require a business address.
Some cities and states require a professional address, and some have laws against offices in urban areas, which is probably where your home is located, so you might not be able to use it all as a business mailing address.
Foot traffic and security
This might not sound this important, but we must mention it. A business address is used to receive your packages, and some of these packages might be expensive and important.
If you use your home address to receive packages, you risk getting it snapped by package thieves.
Now, I can’t just leave you on the note that it’s a bad idea to use your residential address as a business mailing address without making the picture clear.
Can I use a PO box as a business address?
A PO box is a uniquely addressable locked box located in your post office station or in a place that belongs to it. Each PO box has a unique number assigned to a specific person or organization.
Getting a PO Box for LLC comes with plenty of benefits and mailbox services that make them very appealing to small businesses.
- Flexibility; you don’t need a physical location, and you can move anywhere without having to change your business address
- Security; You don’t have to deal with package thieves and dangers like that; the post office will take security care.
- Convenient; You can get all your mail items at once if you want to, so you can have dedicated time to pick up your mail and go through it. Some post offices even have the PO boxes in lobby locations, so you don’t even come during business hours and can pick them up 24/7.
- Choice; You can choose the size of the mailbox and the plan according to your needs
However, there are also some disadvantages that you should know:
- You have to go and pick up your mail.
- It doesn’t carry the same professional image a real business address has.
- The same state limitations discussed before can apply here.
- You can’t receive any packages from third-party couriers like FedEx.
- Banks don’t accept PO Box addresses as a business address.
- Individual government institutions don’t accept PO Box addresses in their paperwork as your business address.
Can I use a virtual address for LLC?
A virtual address is a great way to get a business address for your LLC without renting a physical address or setting up an office space.
Many home-based businesses use LLC virtual address on corporate documents,business cards, flyers, and websites instead of their home address.
A virtual business address is an excellent solution to most problems discussed above.
- It is a real street address and displays a professional image of your business.
- You can receive packages from any courier.
- You can use it to register for LLCs and corporations.
- Business owners can use a virtual business address to open bank accounts for LLCs.
- You don’t have to change it when you change the location where you conduct your business.
- It protects your privacy, and no one knows your home address.
- Avirtual mailboxis a great time saver.
- The mailbox service can be customizable according to your own needs.
This is why a virtual business address is a great way to get a business address for your LLC. So let’s see how you can get one.
First, find out our top six picks for virtual business address services.
Best virtual business addresses with Registered agent service:
Incfile has been in business for over a decade and offers the lowest cost of LLC, C-Corp, S-Corp, and Non-Profit Incorporation Services, starting at $0 plus state fees. Since launching in 2004, Incfile has helped more than 250,000 business owners get off the ground. Incfile staff is familiar with entity formation requirements in all 50 states and Washington D.C.
None of Incfile’s virtual addresses are PO Boxes, you will get a real street address that allows you to use it on your incorporation documents.
- Real street address
- Business entity filings
- Registered agent service
- File business taxes
- Trademark registration
- Online access to incorporation documents
- Preparing & filing the articles of organization
- Setup business banking account
*Start Your Company for $0 Plus State Filing Fees!
Northwest Registered Agent
Northwest Registered Agent is a US virtual address and virtual office service. The company offers a registered agent address, physical mail forwarding service, and a virtual phone line for your business. You can choose locations including Wyoming, Florida, Delaware, Idaho, Texas, Washington, Montana, and others.
- Registered Agent service
- LLC, corporation, or nonprofit formation
- New State Registration
- Effective customer support
- Mail forwarding & Virtual office
- VoIP Business phone number
- Free legal forms
My Company Works
MyCompanyWorks was founded in 2001 with one simple mission: to make starting a business as simple, fast, and inexpensive as possible.
My Company Work offers a virtual office service starting at $39/month, including a physical mailing address in Nevada or Wyoming. The service enables you to forward your mail weekly, discounted shipping rates for packages, and phone and fax numbers for your business.
The company can also help business owners file the necessary documents to form an LLC or corporation within minutes. It’s perfect for online companies without a physical presence or home-based businesses that want to separate personal and business addresses.
- 100% Satisfaction Guarantee
- Virtual Office Services
- Free Tax Consultation
- Easy-to-Use Startup Wizard
- Mail Forwarding Every Week
- Phone and Fax Numbers
- Great Customer Support
Alliance Virtual Offices
Alliance Virtual Offices is a virtual address and virtual office address service with 40+ countries to choose your address (United States, Mexico, United Arab Emirates, Netherlands, and UK). In addition, they got 1200+ locations in the US (New York, Los Angeles, San Francisco, and many others) and other global locations.
Alliance provides proper business address, mail handling, forwarding, virtual office space, meeting room space, live receptionist services, business phone numbers, and a virtual phone system.
With a virtual office plan, postal mail arrives by onsite receptionists and is stored securely for local pickup, including the monthly virtual office fee. Clients can collect mail as often as possible at no additional charge, or various forwarding options are available.
A virtual office address through Alliance is used for other functions besides mail. For example, one of the significant benefits of using an address at a recognized commercial building is that you can use it on business license applications, credit agreements, entity formation, and other purposes.
- Locations available in most major big cities
- Business address
- Mail handling and mail forwarding
- Dedicated live receptionist
- Private offices and hot desks
- Choice of either a local or a toll-free number
- Low-risk pricing options
iPostal1is one of the leading names in digital mailbox technology; it was the first to introduce the service back in 2007 at its shipping store, but it has had its fair share of ups and downs.
View and manage postal mail and packages from anywhere 24/7, and they currently offer more than 2300 real street addresses worldwide.
It’s worth mentioning that you can get a mailbox address with iPostal1, not only a PO box address. The difference is that with PO boxes, you can’t register your company or receive deliveries from carriers, which is not the case with the real street address you get with iPostal1.
You can get a virtual business address that can be used as your business mailing address for your office and manage your mail 24/7 using your computer or mobile device.
- Real U.S. street address
- Flexible shipment scheduling
- Free App for Android and iPhone
- 24/7 digital access to all your mail items, 4 GB secure cloud storage
- For business, up to 4 recipient names, plus one company name per address
- Consolidation of letters into one package for mail forwarding
- Discard mail items service
Whether a business owner or entrepreneur with a home-based business, startup, oronline business, PostScan Mailis a virtual business address service that allows you to view and manage your postal mail online from anywhere. In addition, PostScan Mail gives you complete control online through a virtual mailbox with options to open and scan, forward mail, recycle or shred your unwanted junk mail.
PostScan Mail ensures that all virtual addressesare located in major cities like New York, Los Angeles, Chicago, etc., to help your business reach a broader market.
PostScan Mail offers unlimited access to all your scanned mail items for as long as your account is active, meaning that you get entirely free online mail storage, whether they are scans of the documents or envelopes.
- Mail forwarding
- Real street address
- Free storage for 30 days
- Mail scanning
- Multiple recipients
- Virtual offices and business address
How to get a virtual business address for LLC formation?
Getting a virtual business address or office address for LLC formation and registration is effortless and straightforward.
You may need an extra document or two if you are from other places than the U.S, but the process remains remarkably similar worldwide.
- Claim your physical street address at one of the virtual address providers.
- Pick the right plan that fits your business needs.
- Complete your US Postal Form 1583*
- Complete a change of address with the USPS
- For LLC registration, you will need to apply for Federal Tax Identification Number (FTIN)
- Use your new virtual address on your articles of organization.
After this, the virtual business address for your LLC should be up and running in a short period.
If you get this out of the way, you might consider getting avirtual office serviceto help your business operate smoothly. Virtual office services also make it easy for remote teams to work efficiently.
When must I get a physical address for my business?
There is one scenario where you can not use a virtual business address for LLC.
If you are starting a limited liability company or a corporation, you have no option but to have a physical address for your LLC. The same is true if you are in a limited partnership or alimited liability partnership.
In these cases, the states require that you get a registered agent address in your State. You should also know that the registered agent’s address is a matter of public record.
This address must be where you conduct your business or services, so you can’t get a PO box.
We hope you enjoyed this article. If so, you might enjoy these resources:
- Best UK Mail Forwarding Services
- 7 Best Mail Forwarding Companies in the US
- Best Virtual Assistant Services and Companies
- Best Virtual Office Services in Dubai
Why do I need virtual office address? ›
Virtual offices are ideal for those who want to work remotely as it gives you the flexibility to work from anywhere – from home, from a beach, from the park, from anywhere you want. If all your business needs is an internet connection then a virtual office is the ideal solution for you.Is it worth having a virtual address? ›
Using a virtual office not only eliminates substantial rental costs, but it also rids you of utility, insurance and many other costs associated with renting a traditional office. By reducing your overheads, you can reinvest this money into the areas of your business that really matter.Can I use a virtual address for my LLC? ›
Using a virtual office address as your registered business address is completely legal and for some small businesses, it can be a better option than using your home address.What is the best address to use for an LLC? ›
You do need a physical address to register a business, but sole proprietors and many types of professional services businesses don't have a separate business location and they don't need one. When they decide to incorporate or form an LLC, they see using a home business address as a simple solution.What are the three advantages of virtual of office? ›
Not only do virtual offices allow for no commute time, low to no technology costs and lower overhead costs (with no lease to pay), having remote workers also cuts down on commute time, increases productivity, and produces a lower turnover rate.What are the disadvantages of virtual office? ›
- Hidden fees. ...
- Not many all-inclusive options. ...
- Unforeseen technical difficulties. ...
- Restricted access to desks and conference rooms. ...
- Potential scheduling conflicts with conference rooms. ...
- Lack of social interaction. ...
- Harder to build a strong team bond. ...
- Loneliness can negatively impact performance.
Yes, you can use your virtual address to get your Employer Identification Number (EIN). Since your virtual address is an actual location, you can use it for correspondence and for filing important documents, such as your Articles of Organization or your EIN paperwork.Will banks accept a virtual address? ›
As a general rule it is acceptable to use a virtual mailing address for a US bank account; however, it is unlikely you will be able to open the bank account without physically visiting the US to go into a bank and present your identification documents.What is a major negative aspect of virtual offices? ›
Lack of physical space
Well, there are, indeed, some downsides to virtual offices. The lack of physical space is naturally the most important one, and it is something that business owners have to include in their business plan.
A PO Box is a good option for many small business owners who don't want to use their home address as their business address. Your mail is secure, you can access your mail during USPS business hours, there are a range of mailbox sizes to choose from, and the rental periods are priced fairly.
How important is business address on LLC? ›
People might be afraid that businesses with no address, or with just a P.O. Box, can vanish quickly and easily. Having an address allows you to build your credibility as well as trust with customers. Furthermore, having a brick-and-mortar address listed gives you a stronger professional image.What is a virtual address used for? ›
A virtual address is a binary number in virtual memory that enables a process to use a location in primary storage (main memory) independently of other processes and to use more space than actually exists in primary storage by temporarily relegating some contents to a hard disk or internal flash drive.Can you use the same address for multiple LLCS? ›
Same address can be used for multiple companies, although it's always a good idea to have a unique address for your business. But technically you can do it this way, sure.Should you put LLC in your email address? ›
Is it necessary to include the corporate designator in my professional email address? No, it isn't required to add identifiers such as LLC into your email addresses. Using them can make the address look cluttered, so most businesses don't.What state is the best to set up an LLC? ›
Delaware takes one of the top spots as the best state to form LLC. More than 50% of all U.S. publicly-traded companies and roughly 63% of Fortune 500 companies are incorporated in Delaware.What are the most important benefits of using virtual? ›
1)increased memory retention and decreased cost. 2)compliance with travel and security regulations. 3)high video resolutions and ultra-realistic graphics. 4)collecting users' personal data for marketing purposes.What are the pros and cons of virtual organizations? ›
Benefits include affordable expertise (particularly with HR, finance, marketing), flexible support, and access to a full suite of services. Disadvantages include challenges with virtual teams can lie in communication, poor leadership/management and incompetent team members.What is the biggest disadvantage of virtualization? ›
- It can have a high cost of implementation. ...
- It still has limitations. ...
- It creates a security risk. ...
- It creates an availability issue. ...
- It creates a scalability issue. ...
- It requires several links in a chain that must work together cohesively. ...
- It takes time.
In short – yes. Virtual offices are legal to rent, hence why they're in such high demand for freelancers and SMEs. This guide will walk you through the legal aspects of a virtual address and how to go about hiring a virtual office the right way.Who needs a virtual office? ›
A virtual office is a technology that allows workers and business owners to work remotely by offering a variety of business functions that can be accessed through the internet. It also enables organizations to establish and maintain a presence in a desirable location without having to pay rent for the actual space.
How does the IRS know your address? ›
The IRS uses the address from the last federal tax return that you filed.Can 2 businesses have the same virtual address? ›
Answer: Yes, But…
It's not all that uncommon for more than one business to be located at a shared address but you need to keep reading for more provisions and details.
Rental/lease agreement with signatures of the owner/landlord and the tenant/resident. Deed/title to residential real property. Mortgage bill. Home utility bill (including cellular phones).Can you get mail at a virtual address? ›
A virtual address works just like any other mailing address, in that you can receive mail and packages at that address.Can you open a business account with a virtual address? ›
Any business can make use of a virtual business address. Whether you're a sole proprietor or you run your company as an LLC or a corporation, you have the option of using a virtual office address as your business' legal address.Does Amazon accept virtual address? ›
Amazon will need a verified address from you - such as the one on your bank account statement. If by 'virtual' you mean the registered address of your business (if Limited Company), then yes, they probably will… as long as this is on your information, again, perhaps the company bank account.What are the disadvantages of virtual? ›
|Cost Savings||Lack of Trust|
|Increased Productivity||Reduced Team Collaboration|
|No Unnecessary Meetings||Social Isolation|
|Healthy Work-Life Balance||Hidden Technological Costs|
- Flexibility. ...
- Lower costs than renting a conventional office space. ...
- Access to additional services. ...
- Established and professional appearance. ...
- No maintenance concerns. ...
- An added layer of privacy & security.
- Registered Business Address. First and foremost, a virtual office will provide you with a prestigious business address registered at Companies House. ...
- Telephone Answering & Call Handling. ...
- Post Handling & Mail Forwarding. ...
- Workspaces Services. ...
- Meeting Room Hire.
Rent a P.O. Box.
Head down to your local post office and rent a post office box. This will give you an address where you can receive mail, without having to use your home address. Prices vary, but in general a P.O. box will cost you about $100 per year.
How do you refuse to give an address? ›
“I'm sorry, but I don't feel comfortable giving my personal details out very often.” If this is a business or job application situation, they will probably require those details, be aware.Can I register a company without an address? ›
All private limited companies must have a registered office address. You will not be able to incorporate a new private limited company without giving a registered office address.What address should I use for my small business? ›
A business mailing address is the one you use for official business correspondence. The address could be a physical street address or a PO box address. Entrepreneurs with home-based businesses can use their home address for business. But there is no separate action needed to get a business mailing address in this case.Can I use USPS for business address? ›
If you're interested in getting a USPS PO Box for a business address, Go online to find your nearest Post Office with PO Boxes to see your options. Print off your application and take it in to the post office. Make sure to take 2 forms of identification with you (your car insurance card will work).Is it necessary to put address on business card? ›
No matter how nice your card looks, it won't be as effective as it should be if it's missing important contact information. At the very least, the contact information on your business card should include your business name, your name, title, address, phone number, website, and email address.What is the difference between a real address and a virtual address? ›
The physical address is a location in memory. The logical address does not exist physically in the memory, and therefore it is sometimes known as a virtual address. The physical address is a location in the memory unit. The logical address is used as a reference to access the physical address.How much is a virtual address? ›
How Much Does A Virtual Address Cost? Every service is a little bit different, but typically the cost for a virtual address ranges from $9.95 to $35 per month. Keep in mind that a virtual address can come with a series of bells and whistles that beef up the total cost.Who generates virtual address? ›
It is a virtual address generated by the CPU while a program is running. It is referred to as a virtual address because it does not exist physically. Using this address, the CPU access the actual address or physical address inside the memory, and data is fetched from there.Can you have 2 LLCs with the same name? ›
Can Two LLCs or Companies Have the Same Name? Yes, with some exceptions. When you're forming a corporation or an LLC in a state, the name must be unique to your business within that state. Others can form LLCs and businesses in other states that have the same name as yours.Can two LLCs have the same EIN? ›
Each one will require a separate, unique EIN. You cannot use the same EIN for multiple businesses, even if they are owned by the same person.
How do I run multiple businesses under one LLC? ›
Another way to structure multiple businesses under one LLC is to set up a holding company. Under this option, you would create separate LLCs for each new business venture and “hold” them under your primary LLC. This arrangement is also referred to as an umbrella company or parent company.Do you put LLC on credit card? ›
Whether or not you must have LLC in your business name depends on the state in which you are licensed. Some states do not require it, while most do. Check your state here. If you choose not to include it, your state may require that you register a fictitious business name or a DBA (“Doing Business As”).Can I use my personal email for LLC? ›
Personal email accounts exist outside of the IT department's control. They are not subject to backup, archiving, security or governance, so using them for business is a clear violation of compliance regulations.Is an LLC worth IT for tax purposes? ›
An LLC can help you avoid double taxation unless you structure the entity as a corporation for tax purposes. Business expenses. LLC members may take tax deductions for legitimate business expenses, including the cost of forming the LLC, on their personal returns.What is the cheapest state to have an LLC in? ›
What you Need to Know Before Forming your LLC. If we are just looking at the cost to form an LLC, Kentucky is going to be the cheapest state to form an LLC at $40 per LLC formation.How much money should you start with an LLC? ›
The main cost of forming a limited liability company (LLC) is the state filing fee. This fee ranges between $40 and $500, depending on your state. There are two options for forming your LLC: You can hire a professional LLC formation service to set up your LLC (for an additional small fee).What type of LLC is best? ›
This is similar to a sole proprietorship in that the owner is personally responsible for:
- Company transactions.
- Debts the business owes.
- It Looks Professional.
- Upscale Branding.
- You Can Pick the Venue You Want.
- Get Call Services.
- Enjoy Better Advertising.
- You Can Save Money.
- There are No Overhead Expenses for Commuting.
- You Can Save Time.
They are especially helpful for those who don't have access to a physical mailbox. People moving house or travelling can use a virtual mailbox to manage their mail in the short term. Small, remote or home-run businesses can use virtual mailboxes to receive and sort business mail as a longer-term mailing solution.What are virtual offices used for? ›
A virtual office gives businesses a physical address and office-related services without the overhead of a long lease and administrative staff. With a virtual office, employees can work from anywhere but still have things like a mailing address, phone answering services, meeting rooms, and videoconferencing.
Why do companies want your address? ›
Credibility and Professionalism
A physical mailing address doesn't just improve your company's brand awareness and make your company look good. It also shows customers and potential customers that you are a legitimate company they can trust. It also shows that you are fully invested in your business.
Once users have selected a virtual mailbox provider and picked their address location, they can start receiving mail, the same as any other address. The provider receives your mail, scans the outside of the envelope or package, and uploads that scan to an app.How do you receive mail from a virtual address? ›
The first step to getting mail at your virtual address, is to complete a change of address with the USPS. From that point on, all mail that you receive, will be automatically redirected to your virtual address. Once an item comes in, you get an e-mail notification informing you that you got mail.Does it matter where your virtual mailbox is? ›
You won't have to change your address ever again, even if you move across the street or out of the country. Your virtual mailbox can continue to receive your mail no matter where you live - giving military families, business owners, and frequent travelers an ideal solution to lost or misdelivered mail.What are the advantages and disadvantages of virtual? ›
|Cost Savings||Lack of Trust|
|Increased Productivity||Reduced Team Collaboration|
|No Unnecessary Meetings||Social Isolation|
|Healthy Work-Life Balance||Hidden Technological Costs|
By using a virtual office you are not subject to any business rate charges, or in fact any electricity, gas or water charges or building insurance etc. For your virtual office you pay either a one off annual fee or a monthly fee to be able to use the address for your business.Why do companies need a virtual assistant? ›
Virtual assistants provide businesses a flexible alternative to fulfilling their administrative demands, without the long-term commitment of hiring. Additionally, they often work on a contractual basis, removing the additional cost burden of hiring. For example, you don't have to pay: Recruitment costs.